FreeAgent vs Notion
A detailed, side-by-side comparison of FreeAgent and Notion. We compare features, pricing, ease of use, and value for money to help you make the right choice in 2026.
Reviewed by the Ikaroa team · Last updated: March 2026
Quick Verdict
Notion edges ahead overall with a rating of 4.4/5. However, FreeAgent (4.2/5) may be the better fit if you prioritise UK freelancers, contractors, and NatWest business banking customers. Read on for the full breakdown.
FreeAgent vs Notion at a Glance
FreeAgent
★ 4.2FreeAgent is a UK accounting platform beloved by freelancers, contractors, and small business owners. Owned by NatWest Group, it is offered free to NatWest, Royal Bank of Scotland, and Ulster Bank business account holders. It handles invoicing, time tracking, expenses, tax, and project management with a focus on making accounting approachable.
Starting from: £24/month
Best for: UK freelancers, contractors, and NatWest business banking customers
Read full review →Notion
★ 4.4Notion is a flexible workspace for notes, wikis, and databases. While not a traditional CRM, many teams build custom CRM systems using its database features.
Starting from: £0/month
Best for: Teams wanting a flexible workspace that can be moulded into a custom CRM
Read full review →FreeAgent vs Notion Feature Comparison
Here is how FreeAgent and Notion compare across the features that matter most. We have tested both platforms extensively across client implementations.
| Feature | FreeAgent | Notion |
|---|---|---|
| Free Plan Available | No | Yes |
| Starting Price | £24/month | £0/month |
| Best For | UK freelancers, contractors, and NatWest business banking customers | Teams wanting a flexible workspace that can be moulded into a custom CRM |
| Our Rating | 4.2/5 | 4.4/5 |
| Mobile App | Limited | Yes |
| Email Marketing | No | No |
| Automation | Limited | Limited |
| Reporting | Basic | Basic |
| Integrations | Limited | Extensive |
| API Access | Limited | Yes |
| Ikaroa Exclusive Discount | N/A | N/A |
FreeAgent vs Notion Pricing
Pricing is often the deciding factor. Here is a full breakdown of what each platform charges at every tier:
FreeAgent Pricing
FreeAgent
£24/month
- ✓Unlimited invoices
- ✓Unlimited users
- ✓Expense management
- ✓VAT returns
- ✓Self-assessment
Free with NatWest
£0/month
- ✓All features included
- ✓Free for NatWest/RBS/Ulster Bank business customers
Notion Pricing
Free
£0/month
- ✓Unlimited pages
- ✓7-day page history
- ✓10 guests
Plus
£7/user/month
- ✓Everything in Free
- ✓Unlimited file uploads
- ✓30-day page history
- ✓100 guests
Business
£12/user/month
- ✓Everything in Plus
- ✓SAML SSO
- ✓90-day page history
- ✓250 guests
Enterprise
Custom
- ✓Everything in Business
- ✓Advanced security
- ✓Audit log
- ✓Unlimited page history
Not sure which to pick?
Our team has implemented both FreeAgent and Notion for clients. We can help you decide based on your specific needs.
FreeAgent Pros and Cons
✓Pros
- •Free for NatWest/RBS business banking customers
- •Excellent for freelancers and contractors
- •Built-in self-assessment tax filing
- •Time tracking and project management included
- •Clean, friendly interface
✗Cons
- •Only one pricing tier (can be expensive if not a NatWest customer)
- •Limited inventory management
- •Fewer integrations than Xero
- •Not ideal for larger or more complex businesses
- •Reporting is basic compared to QuickBooks
Notion Pros and Cons
✓Pros
- •Extremely flexible and customisable
- •Beautiful, clean interface
- •Combine docs, databases, and wikis
- •Active template community
- •Good free plan
✗Cons
- •Not a dedicated CRM (requires building your own)
- •No automation without third-party tools
- •No email integration by default
- •Can become slow with large databases
- •Learning curve for advanced features
Our Verdict: FreeAgent vs Notion
Both FreeAgent and Notion are solid options, but they serve different needs. Having implemented both for multiple clients, here is our recommendation:
Choose FreeAgent if you need UK freelancers, contractors, and NatWest business banking customers. With a starting price of £24/month and a rating of 4.2/5, it offers free for natwest/rbs business banking customers.
Choose Notion if you need Teams wanting a flexible workspace that can be moulded into a custom CRM. Starting at £0/month with a 4.4/5 rating, it excels at extremely flexible and customisable.
Still not sure? Talk to the Ikaroa team. We have helped hundreds of businesses make this exact decision, and we are happy to point you in the right direction.
🎁 Get either product at a discount through Ikaroa Partners
Consider Open Doors Instead
Why choose between FreeAgent and Notion? Open Doors gives you the best features of both in one platform, for less. It is an all-in-one CRM with email marketing, SMS, funnels, booking, invoicing, automation, and more, starting at just £97/month with unlimited contacts.
Need implementation help?
Ikaroa can set up FreeAgent or Notion for your business, migrate your data, and train your team. We have done it dozens of times.
Free consultation. No obligation.