Notion vs Xero
A detailed, side-by-side comparison of Notion and Xero. We compare features, pricing, ease of use, and value for money to help you make the right choice in 2026.
Reviewed by the Ikaroa team · Last updated: March 2026
Quick Verdict
Notion edges ahead overall with a rating of 4.4/5. However, Xero (4.4/5) may be the better fit if you prioritise UK small businesses and accountants wanting cloud-first accounting with unlimited users. Read on for the full breakdown.
Notion vs Xero at a Glance
Notion
★ 4.4Notion is a flexible workspace for notes, wikis, and databases. While not a traditional CRM, many teams build custom CRM systems using its database features.
Starting from: £0/month
Best for: Teams wanting a flexible workspace that can be moulded into a custom CRM
Read full review →Xero
★ 4.4Xero is a cloud-first accounting platform that has become the preferred choice for accountants and small businesses in the UK, Australia, and New Zealand. Known for its clean interface, unlimited users on all plans, and strong app marketplace with over 1,000 integrations. Xero handles invoicing, bank reconciliation, payroll, expenses, and reporting.
Starting from: £15/month
Best for: UK small businesses and accountants wanting cloud-first accounting with unlimited users
Read full review →Notion vs Xero Feature Comparison
Here is how Notion and Xero compare across the features that matter most. We have tested both platforms extensively across client implementations.
| Feature | Notion | Xero |
|---|---|---|
| Free Plan Available | Yes | No |
| Starting Price | £0/month | £15/month |
| Best For | Teams wanting a flexible workspace that can be moulded into a custom CRM | UK small businesses and accountants wanting cloud-first accounting with unlimited users |
| Our Rating | 4.4/5 | 4.4/5 |
| Mobile App | Yes | Limited |
| Email Marketing | No | No |
| Automation | Limited | Limited |
| Reporting | Basic | Yes |
| Integrations | Extensive | Limited |
| API Access | Yes | Limited |
| Ikaroa Exclusive Discount | N/A | N/A |
Notion vs Xero Pricing
Pricing is often the deciding factor. Here is a full breakdown of what each platform charges at every tier:
Notion Pricing
Free
£0/month
- ✓Unlimited pages
- ✓7-day page history
- ✓10 guests
Plus
£7/user/month
- ✓Everything in Free
- ✓Unlimited file uploads
- ✓30-day page history
- ✓100 guests
Business
£12/user/month
- ✓Everything in Plus
- ✓SAML SSO
- ✓90-day page history
- ✓250 guests
Enterprise
Custom
- ✓Everything in Business
- ✓Advanced security
- ✓Audit log
- ✓Unlimited page history
Xero Pricing
Starter
£15/month
- ✓20 invoices/month
- ✓5 bills
- ✓Bank reconciliation
- ✓Payroll for 1 employee
Standard
£30/month
- ✓Unlimited invoices
- ✓Unlimited bills
- ✓Multi-currency
- ✓Payroll for 5 employees
Premium
£42/month
- ✓Unlimited invoices
- ✓Unlimited bills
- ✓Multi-currency
- ✓Payroll for 100 employees
Not sure which to pick?
Our team has implemented both Notion and Xero for clients. We can help you decide based on your specific needs.
Notion Pros and Cons
✓Pros
- •Extremely flexible and customisable
- •Beautiful, clean interface
- •Combine docs, databases, and wikis
- •Active template community
- •Good free plan
✗Cons
- •Not a dedicated CRM (requires building your own)
- •No automation without third-party tools
- •No email integration by default
- •Can become slow with large databases
- •Learning curve for advanced features
Xero Pros and Cons
✓Pros
- •Unlimited users on all plans
- •Beautiful, modern interface
- •1,000+ app integrations
- •Strong in UK, AU, and NZ markets
- •Excellent bank feeds and reconciliation
✗Cons
- •Limited invoices on Starter plan
- •Payroll costs extra for larger teams
- •No inventory management on Starter
- •Reporting less flexible than QuickBooks
- •Limited customisation of invoice templates
Our Verdict: Notion vs Xero
Both Notion and Xero are solid options, but they serve different needs. Having implemented both for multiple clients, here is our recommendation:
Choose Notion if you need Teams wanting a flexible workspace that can be moulded into a custom CRM. With a starting price of £0/month and a rating of 4.4/5, it offers extremely flexible and customisable.
Choose Xero if you need UK small businesses and accountants wanting cloud-first accounting with unlimited users. Starting at £15/month with a 4.4/5 rating, it excels at unlimited users on all plans.
Still not sure? Talk to the Ikaroa team. We have helped hundreds of businesses make this exact decision, and we are happy to point you in the right direction.
🎁 Get either product at a discount through Ikaroa Partners
Consider Open Doors Instead
Why choose between Notion and Xero? Open Doors gives you the best features of both in one platform, for less. It is an all-in-one CRM with email marketing, SMS, funnels, booking, invoicing, automation, and more, starting at just £97/month with unlimited contacts.
Need implementation help?
Ikaroa can set up Notion or Xero for your business, migrate your data, and train your team. We have done it dozens of times.
Free consultation. No obligation.