KashFlow vs Pipedrive
A detailed, side-by-side comparison of KashFlow and Pipedrive. We compare features, pricing, ease of use, and value for money to help you make the right choice in 2026.
Reviewed by the Ikaroa team · Last updated: March 2026
Quick Verdict
Pipedrive edges ahead overall with a rating of 4.4/5. However, KashFlow (3.7/5) may be the better fit if you prioritise UK small businesses wanting simple, affordable accounting with integrated payroll. Read on for the full breakdown.
KashFlow vs Pipedrive at a Glance
KashFlow
★ 3.7KashFlow is a UK-built accounting software designed specifically for UK small businesses. It handles invoicing, expenses, bank feeds, payroll, and VAT returns with a focus on simplicity and HMRC compliance. Now part of the IRIS Software Group, it remains a solid choice for UK businesses wanting straightforward accounting.
Starting from: £8/month
Best for: UK small businesses wanting simple, affordable accounting with integrated payroll
Read full review →Pipedrive
★ 4.4A sales-focused CRM built by salespeople, for salespeople. Pipedrive excels at visual pipeline management and is known for its simplicity and ease of use.
Starting from: £14/user/month
Best for: Sales teams wanting a simple, visual pipeline-focused CRM
Read full review →KashFlow vs Pipedrive Feature Comparison
Here is how KashFlow and Pipedrive compare across the features that matter most. We have tested both platforms extensively across client implementations.
| Feature | KashFlow | Pipedrive |
|---|---|---|
| Free Plan Available | No | No |
| Starting Price | £8/month | £14/user/month |
| Best For | UK small businesses wanting simple, affordable accounting with integrated payroll | Sales teams wanting a simple, visual pipeline-focused CRM |
| Our Rating | 3.7/5 | 4.4/5 |
| Mobile App | Limited | Yes |
| Email Marketing | No | No |
| Automation | Limited | Yes |
| Reporting | Yes | Yes |
| Integrations | Limited | Extensive |
| API Access | Limited | Limited |
| Ikaroa Exclusive Discount | N/A | N/A |
KashFlow vs Pipedrive Pricing
Pricing is often the deciding factor. Here is a full breakdown of what each platform charges at every tier:
KashFlow Pricing
Starter
£8/month
- ✓Invoicing
- ✓Expense tracking
- ✓Bank feeds
- ✓VAT returns
Business
£16/month
- ✓Everything in Starter
- ✓Multi-currency
- ✓Purchase orders
- ✓Recurring invoices
Business + Payroll
£22/month
- ✓Everything in Business
- ✓Payroll
- ✓RTI submissions
- ✓Auto-enrolment
Pipedrive Pricing
Essential
£14/user/month
- ✓Pipeline management
- ✓Deal tracking
- ✓Email integration
Advanced
£29/user/month
- ✓Everything in Essential
- ✓Email automation
- ✓Workflow automation
Professional
£49/user/month
- ✓Everything in Advanced
- ✓Revenue forecasting
- ✓Team management
- ✓Custom fields
Power
£64/user/month
- ✓Everything in Professional
- ✓Phone support
- ✓Project management
Enterprise
£79/user/month
- ✓Everything in Power
- ✓Enhanced security
- ✓Unlimited reports
Not sure which to pick?
Our team has implemented both KashFlow and Pipedrive for clients. We can help you decide based on your specific needs.
KashFlow Pros and Cons
✓Pros
- •Built specifically for UK businesses
- •Payroll included on top tier (great value)
- •Simple, no-nonsense interface
- •HMRC Making Tax Digital compliant
- •Affordable compared to QuickBooks and Xero
✗Cons
- •Limited integrations compared to Xero
- •Interface is dated compared to modern tools
- •No mobile app available
- •Smaller user community
- •Limited customisation options
Pipedrive Pros and Cons
✓Pros
- •Beautiful, intuitive visual pipeline
- •Very easy to set up and use
- •Excellent mobile app
- •Good value for money
- •Built-in calling features
✗Cons
- •Limited marketing features
- •Reporting could be more advanced
- •No free plan available
- •Email integration can be clunky
- •Limited customer support features
Our Verdict: KashFlow vs Pipedrive
Both KashFlow and Pipedrive are solid options, but they serve different needs. Having implemented both for multiple clients, here is our recommendation:
Choose KashFlow if you need UK small businesses wanting simple, affordable accounting with integrated payroll. With a starting price of £8/month and a rating of 3.7/5, it offers built specifically for uk businesses.
Choose Pipedrive if you need Sales teams wanting a simple, visual pipeline-focused CRM. Starting at £14/user/month with a 4.4/5 rating, it excels at beautiful, intuitive visual pipeline.
Still not sure? Talk to the Ikaroa team. We have helped hundreds of businesses make this exact decision, and we are happy to point you in the right direction.
🎁 Get either product at a discount through Ikaroa Partners
Consider Open Doors Instead
Why choose between KashFlow and Pipedrive? Open Doors gives you the best features of both in one platform, for less. It is an all-in-one CRM with email marketing, SMS, funnels, booking, invoicing, automation, and more, starting at just £97/month with unlimited contacts.
Need implementation help?
Ikaroa can set up KashFlow or Pipedrive for your business, migrate your data, and train your team. We have done it dozens of times.
Free consultation. No obligation.